How to save money
How to save money when planning your event. We all want the best for the least
amount of bang so here's some things to pay attention to. Fully furnished Locations Choose a fully equipped space. The less you have to rent, the better. Many restaurants and clubs will supply tables, chairs, linens and most party ware. You'd be surprised how quickly these items and delivery all add up. Single setting for Ceremony & Reception Hold the ceremony and reception at the same site. You'll pay one rental fee and bypass transportation costs. If the site does not have separate rooms for the ceremony and reception you may incur extra labor costs for the "turning" of the room, however it will be a lot less expensive then the rental of two locations.. Dates & Times of year to book your event or event for Book off-season (like February), off-hours (like morning) or off-days (like Monday-Thursday). Or have your Saturday reception at a restaurant that's closed on weekends. Business-district locales often offer reduced rates for events held on their off-nights. Mid morning or mid after noon receptions are easier on the pocket book as well, where you can serve appetizers or Mini meals i.e. host a brunch, luncheon, cocktail party, or full tea reception, which will cost less than dinner and full dance. Seek out perks where you can. It never hurts to ask. Host your event in a hotel ballroom and you could be eligible for discounted room rates for your guests, free airport shuttle service and even a free honeymoon suite. Built-in beauty of your location. In most cases working with what is at the location is the best alternative. Sometimes you need to bring your vision to another location with decor options, however, its less expensive to hold your reception in a decorative locale. Perhaps a roof pool with a wrought-iron fence and amazing view may supply all the grandeur you need, while a forest in autumn, ablaze in golden leaves, cuts flower costs. Think outside the box. Sites that don't specialize in events but host a variety of events may have a lower per-guest cost such as a VFW (you do have to know someone who is a member). Consider an aquarium, lighthouse, jazz club or bed-and-breakfast or a lodge. Perhaps a large mountain weekly rental home would fit your needs as well as give you a location for your honeymoon. You may need to consider the bathroom situation if you're going to have more then a few guests. Hidden fees; yes they can be everywhere Beware of outdoor locations that charge site fees or require special permits. Botanical gardens, for example, can charge up to $10,000 in grounds fees. Also there can be cake cutting fees & corkage fees on liquor costs. Great outdoors Rent a pole tent. With sweeping, peaked roofs, these tents are the most classic option, and the most affordable. Depending upon the size & In most locations, you will need a professional to set up & take down the tent. You should also consider the time of year. In Colorado as we all know, if you don't like the weather wait 5 min's and maybe you'll like what comes next. It's always a good idea to have sides, if it is really nice, you can always pull the sides back & tie them. However, if & when the weather changes, being able to close them is great. In rare instances, it may leak, a professional coordinator can be hired to handle these types of situations. Simple chic Choose plain plastic tenting over pricier chiffon or silk. Its not as pretty in person, but is less expensive then the fabric costs, rentals & labor. Also using centerpieces that can be re-used as perhaps bridal party gifts or parent gifts is always a good way to save funds. Members only Check into professional and social memberships. Members of golf clubs or alumni associations, for example, may be eligible for substantial discounts. Intimate options Consider cutting the guest list. When you add everything up, including food, liquor costs & the price of your centerpieces, you can be paying up to $300 per person. Cutting a few people can save you substantially. Its tough to deal with hurt feelings, but you can always throw an amazing anniversary party a few years down the road. You can always consider renting out space at a smaller hotel or restaurant. For example, a smaller venue or off the beaten path venue may have a lovely private room that costs much less than space at a mega-hot spot.